Inviting Team Members
Cloud of Worship is even better when your whole team is using it together. When everyone has access, you can plan services together, share song details, and make sure no one shows up on Sunday not knowing what they're playing.
Here's how to invite people to join your team. 👥
Who Can You Invite?
You can invite anyone who's part of your worship ministry:
- Worship leaders — the person choosing songs and leading the team
- Musicians — guitarists, pianists, drummers, vocalists
- Tech team — sound engineers, screen operators
- Pastors or coordinators — people who need to see the plan but not edit it
Each person will get their own login so they can view or edit things based on their role.
How to Send an Invite
Step 1 — Open Settings
Click your profile icon in the top-right corner, then click Settings.
Step 2 — Go to "Team"
In the Settings menu, click Team (or Members — depending on your version).
Step 3 — Click "+ Invite Member"
You'll see a button to invite someone. Click it and a small form will appear.
Step 4 — Enter Their Email
Type in your team member's email address. Double-check the spelling — the invite goes straight to their inbox.
Step 5 — Choose Their Role
Pick the right role for them. Here's a quick guide:
| Role | What They Can Do | Best For |
|---|---|---|
| Admin | Everything — view, edit, manage team | The main coordinator |
| Worship Leader | View & edit songs and services | Your lead musicians |
| Musician | View songs assigned to them | Band members |
| Viewer | View only, no editing | Visiting musicians, pastors |
Not sure? Start with Musician — it's safe and you can always change it later.
Step 6 — Send the Invite
Click Send Invite. Done! ✅
Your team member will receive an email with a link to set up their account. It takes about 2 minutes.
What Happens Next?
Once they accept:
- They'll appear in your Team list in Settings
- They can log in and see what you've shared with them
- You can assign them to songs or services
Heads up: If someone doesn't receive the invite, ask them to check their spam folder. You can also resend it from Settings > Team.
Need to Change a Role or Remove Someone?
No problem! Go back to Settings > Team, find the person, and click the three-dot menu (⋮) next to their name. From there you can change their role or remove them.
Ready to plan your first service together?